As you know, our AGM is coming up in February 2018 and six Executive positions will be open for election. We hope you will give serious consideration to letting your name stand for one of them. Those of us who have done so in the past can attest to the fun we have had and the new friendships that have been made. If there is a position you think you might be interested in, make a point of finding out more about it from the person or people currently in it. You may be surprised to find out that it is not as daunting as it may first appear.
The positions open for election are:
The Vice-President takes over the duties of the President in the absence of the President. He or she also oversees the storage locker and the post office box.
The treasurer looks after all the financial business of the guild. That business includes preparing year-end financial statements, any required tax returns, preparation of draft and final budgets, and presenting financial and budget details at the AGM.
Communication Coordinator (formerly Newsletter Editor)
The Communication Coordinator is responsible for compiling the content of the newsletter each month and posting it on the website, and for sending communications to all guild members via email. This person is the primary contact for Advertisers (retail and guild members) for questions and updates to advertisements. Email communication entails forwarding emails on behalf of the Executive and those holding Volunteer positions in the guild. The Communication Coordinator is also the backup contact for Membership Lists when the Membership person is not available.
The person responsible for the library puts out the books for each meeting and stores them away afterwards. They record books in and out, collect library fines, purchase new books for the library, cull outdated books, and organize the Annual Book Sale.
There are two Member-at-Large positions, each serving a two year term. One new Member-at-Large is elected each year. The Member-at-Large greets people arriving at guild meetings, looks after the 50/50 raffle which includes applying for the annual license, assists with Show and Tell, keeps and monitors the Suggestion/Feedback box and gives entries to the President, and is another avenue for members to communicate with the guild Executive. They also communicate congratulations or condolences to fellow guild members on behalf of the guild. In the second year of his or her term, the Member-at-Large is the Nominating Committee Coordinator for the upcoming elections.
Program Coordinator and Committee
The Program Coordinator and members of the Program Committee are responsible for planning the educational part of our Guild meetings. They contact speakers to determine availability and cost, and are responsible for all correspondence with them, determining if special equipment or setup is required. (A list of speakers and presenters is available from the local Guild gatherings.) Committee members assist speakers when they arrive at our meetings, and introduce them. The Program Coordinator attends the Executive meetings. Programs will already be finalized until June 2018.
We have a very talented group of people in our guild. We hope you will consider sharing your talents with your guild by putting your name forward for one of these Executive positions.